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10 Apps I Use Every Single Day


10 Apps I Use Every Single Day

This content from: Duct Tape Marketing

Transmit app

More and more, we’re becoming an app happy world – Apps that run on our laptops, apps for the mobile and apps for the iPad or tablet. Even better are those apps that sync across all of our chosen devices, keeping us on task and on track in an increasingly online world.

Below are ten applications that I use on a daily basis to get more done, manage more information, communicate more ideas and generally keep the plates spinning.

TweetDeck – This is my primary social media dashboard. It’s a desktop application that runs on Adobe Air and while there are lots of alternative choices, I’ve just always stuck with TweetDeck. I do however use the Twitter app for the iPhone too.

I have groups, lists and searches set up at all times and use the scheduled Tweets feature to meter out content I want to share throughout the day.

Evernote – This is my brainstorming, idea clipping, bookmark storing powerhouse. Evernote syncs beautifully across all devices and allows me to outline my life in so many ways without having to commit anything to memory.

I’ve stored everything from ideas for my books to wines I want to remember. Here’s my Evernote routine in case your interested.

Dropbox – This is my online backup and file storage tool of choice. I probably overuse this tool, leaning on it as a file server for my team as well as a backup for important files, but it just works so well.

I also use it to share large files and grant conference attendees access to my PowerPoint presentations.

You can see my Dropbox routine here.

Reeder – This is an app that turns my chosen RSS reader, Google Reader, into something much more functional and much more attractive.

I do most of my blog reading on my iPhone or iPad and the Reeder app gives me a ton of functionality. I can easily share a post on Twitter, clip to Evernote and bookmark to delicious right from the post in Reeder. Great time saver.

Dragon Dictation – This iPhone app (at least that’s the only version I use) allows me to speak a memo and have it converted to text. I’ve not really tested this out, but I think I could compose a blog post using this tool.

The app then allows me to email the text or manage it in various other ways. I use this tool whenever I get a flash of brilliance while driving or think of something when trying go to sleep and want to capture the idea right away.

HelloFax – Actually this is billed as a fax machine replacement, but I don’t really use that function. What HelloFax allows me to do is receive a document, like a contract, agreement, vendor form or non disclosure (I get lots of these.) that need edits and my signature.

Instead of editing, printing, signing, scanning and emailing back I simply download the document, upload it to HelloFax, make my edits, drop in my stored signature and email it back.

And 4 just for the Mac

text expander

Text Expander – There are dozens of snippets of text that I need to use frequently. Text Expander allows me to write chunks of copy once and then paste those chunks whenever I need to with a couple keystrokes.

I have entire emails that I send in response to certain requests, email signatures, blog sponsorship messages, and even HTML code snippets that I use frequently committed to short, time saving keystrokes that are easy to recall.

Pixelmator – This is my replacement to Photoshop. Now, I’m not a graphic designer, so I don’t have major league design challenges, but I’ve used Photoshop for years and for $29 this tool does everything I need it to do and is much easier to use than Photoshop.

I’m sure Adobe would challenge this statement, but this tool is at least on par feature wise with the $99 Photoshop Elements.

Adium – I use Adium for all things related to IM – this Mac only client allows me to converse with folks via instant message regardless of the IM platform they use – Facebook, GTalk, or AIM. .

Transmit – This is my file transfer tool. It’s lightening fast and allows me to upload and manage files via FTP to my web sites. I also use it to access my Amazon S3 file storage as I use Amazon’s cheap hosting and streaming for my videos and other larger downloads that I make available on my sites.

I also use Transmit to move files around on my laptop. Instead of using two instances of the Finder on my Mac, I use a split window in Transmit that allows me to drag and drop files more easily.

View full post on Small Business Marketing Blog from Duct Tape Marketing

Four Stories Every Business Must Build


Four Stories Every Business Must Build

This content from: Duct Tape Marketing

Stories build commitment. They allow us to go on journeys in search of our best self. They entertain, simplify, and inspire. They are easy to share. Great leaders are often great storytellers.

Sugar Pond via Flickr

The power of story as a business building and marketing tool is undeniable. A simple story can draw upon our emotional desires in ways that reams and reams of logical data never will.

While an uplifting story or even a tragic story can capture the listener’s interest, the real power of storytelling in business is that it permits a business to illustrate values and beliefs in action.

It’s one thing to say we’re trustworthy and quite another to share a story about the day your employees went without a paycheck because they so believed in what you were building and trusted you would make things right when you recovered from this unforeseen challenge.

I believe that every business must find and tell their core stories over and over again and then they must invite their employees, customers and networks to help build these stories into journeys worth taking over and over again.

Below are four core stories that must live in every business

The Passion Story

The is often the owner’s story, a tale of why they started the business, how the business serves their own personal mission or purpose in life. Why they get up and go to work, why they love what they do or what happened in life that set them on their current path.

The interior of the Grand Jury hearing room was anything but grand. It consisted of a handful of plastic chairs arranged in a way that made the jurists feel more like an audience than a court appointed arm of the United States Justice Department. Although I distinctly remember the lights, maybe it was me, but they seemed awfully bright.

What could I possibly have to offer as a witness in a hearing determined to bring federal charges upon one of my clients? As it turned out I was very boring witness with nothing to offer the case, but it was a turning point in my business and perhaps my life.

In the effort to build my business I had taken on a client that I knew was doing things I couldn’t support, that were counter to my own values, and I knew also in that moment that I would never again do business with a customer I didn’t respect.
And that’s part of my passion story. (To get the rest you need to buy the tell all book. Well, not really.)

The Purpose Story

This is mostly the story about why you do what you do in business and not at all about what you do. For many people this can be a story about mission or higher calling, but it can also be about who you serve and why.

When I was just starting to dream up the concept of Duct Tape Marketing I was operating my business as a traditional local marketing agency and doing work for organizations large and small – although I had already determined that I loved working with small business owners the most.

I had completed a very small amount of work for a very large organization and sent them in invoice for $1,525.00. When they paid the invoice, 90 days later, I opened the envelope and found a check for $152,500.00.

While there was a moment of temptation, I knew I had to return the check. I called and was directed to the five forms I needed to complete in order to return the check if I was to have any hope of getting my original bill paid.

That was the day I determined I was going to work with small business owners exclusively and set out to figure out how I could do that. There’s something equal parts gratifying and terrifying about doing work directly for the person paying the bill.

And that’s part of my purpose story.

The Positioning Story

This is the story that illustrates how you want the market to perceive your brand. Of course, perception is partly a goal and partly a measurement because some things are out of your hands. A true positioning story, however, is one that authentically captures your purpose in action – it’s how purpose is packaged in a way that allows the intended market to connect.

And, the best positioning, the best positioning stories can usually be summed up in one word.

Early on in my marketing consulting business I was invited to be part of a pitch for a very large piece of business. It was a national firm that wanted to hire a national ad agency, but also include a local marketing support company for the local branch.

The New York ad agency sent five people, all clad in black head to toe and armed with a 100-page deck filled with research and recommendations.

When it came time for me to offer my two cents I said something like – I don’t know, why don’t we just talk to some of your current customers? The meeting ended and the next day the VP that was conducting the search called and said he wanted me to do the entire project without the New York ad agency. To this day I can hear him say why – “you were the only one that said anything that was practical.”

And that’s part of my positioning story.

The Personality Story

This is the story that gets at how people experience your purpose or brand. This is the story that illustrates the traits that are on display in every action, product, service, decision, hire, process or promotion.

There’s a story behind how I came up with the name Duct Tape Marketing, but the real reason this name has served my brand so well is the association that people already have with all things duct tape. This allows them to connect their own personal stories of simple, effective and affordable use of this cuddly gray sticky stuff. (Okay, cuddly might be over the top, but you get it.)

The name comes packaged with its own personality traits and the only trick is to make sure that people experience the brand and the business in that same way.

And now for where the name came from . . . with apologies to my daughters.

My wife I decided to take a little mini vacation and figured the two oldest girls (high school sophomore and junior) could act as babysitters. You probably know where this is going and you’re right.

The party peeked at about 100 people I’m told. One of the guests decided to take my car for spin as well and bumped it into something just hard enough to knock a piece of plastic bumper off. In an effort to hide the damage my daughters duct taped the piece masterfully back in place.

There is a chance they would have gotten away with it too, but they carelessly left the role of duct tape sitting on the car hood, creating immediate suspicion when we arrived home.

The thing is, that’s when I knew Duct Tape Marketing would be the perfect name. If a sixteen year old could recognize the simple, effective and affordable use, then it might just be universally true as well.

And that’s part of my personality story.

View full post on Small Business Marketing Blog from Duct Tape Marketing

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Every Business Must Manage Only These Three Things


Every Business Must Manage Only These Three Things

This content from: Duct Tape Marketing

While one business may be organized in departments, job titles and roles and another basically made up of a long person doing it all, every business that grows and thrives internally and externally figures out how to manage three things at all times: purpose, projects and process.

Lots of employees come into businesses hoping to rise to the ranks of management. The thing is every employee in a business is a manager of something. Lots of business owners start a business and quickly realize they must manage everything. The question is manage what?

As a customer, if you enjoyed a remarkable experience with a business there’s a very good chance that experience enjoyed the complete attention of management from three very distinct points of view – but what really made it remarkable was that it didn’t feel managed at all.

No matter how simple or complex a business may seem if it is to come to life it does so essentially orchestrating these three things – communicating purpose as strategy, delivering innovation, growth and positioning through the implementation of project after project and creating a remarkable culture and consistent customer experience through the operation of process after process.

Purpose by Mark Anderson

The cartoon above was done for me by Mark Anderson. Check out Mark’s custom cartoons and consider commissioning one for yourself.

No matter how many people actually go to work in a business, every business needs to fill the role of Purpose Manager, Project Manager and Process Manager even if all three of these roles are played by the same person.

The role of the Purpose Manager is to create and tell the story of why the business does what it does, create and keep the picture of where the business is headed and act as the filter for business decisions made in the name of the brand’s positioning.

The role of the Project Manager is to continually look to break every business innovation, question, challenge, initiative or campaign into logical projects complete with required action steps and resources.

The role of the Process Manager is to receive and implement the tasks and action steps that fall from each project plan and operate established processes that ensure trust is maintained through consistency.

No matter how complicated we want to make our businesses, this is what success comes down to.

But, this is what makes owning a business such a challenge, this is what makes managing people such a challenge, this is what makes doing a job such a challenge. Finding the places where these three roles divide and where they come back together again is the art of the business and it’s not always obvious or even natural

If you’re the sole employee you must spend some part of each day playing these distinct roles no matter that your innate talents may reside squarely in one or the other.

As you hire staff you must focus on first hiring for your weaknesses in performing or managing one or more of the three roles not on job titles or departments.

As you grow your business you must build purpose, project and process thinking into every new department, innovation and initiative.

You must also guide your entire team to approach their work in this manner and give them the tools that will allow them to embrace purpose, think in terms of projects and know when and how process that delivers purpose is the right path.

View full post on Small Business Marketing Blog from Duct Tape Marketing

Every Business Must Manage Only These Three Things


Every Business Must Manage Only These Three Things

This content from: Duct Tape Marketing

While one business may be organized in departments, job titles and roles and another basically made up of a long person doing it all, every business that grows and thrives internally and externally figures out how to manage three things at all times: purpose, projects and process.

Lots of employees come into businesses hoping to rise to the ranks of management. The thing is every employee in a business is a manager of something. Lots of business owners start a business and quickly realize they must manage everything. The question is manage what?

As a customer, if you enjoyed a remarkable experience with a business there’s a very good chance that experience enjoyed the complete attention of management from three very distinct points of view – but what really made it remarkable was that it didn’t feel managed at all.

No matter how simple or complex a business may seem if it is to come to life it does so essentially orchestrating these three things – communicating purpose as strategy, delivering innovation, growth and positioning through the implementation of project after project and creating a remarkable culture and consistent customer experience through the operation of process after process.

Purpose by Mark Anderson

The cartoon above was done for me by Mark Anderson. Check out Mark’s custom cartoons and consider commissioning one for yourself.

No matter how many people actually go to work in a business, every business needs to fill the role of Purpose Manager, Project Manager and Process Manager even if all three of these roles are played by the same person.

The role of the Purpose Manager is to create and tell the story of why the business does what it does, create and keep the picture of where the business is headed and act as the filter for business decisions made in the name of the brand’s positioning.

The role of the Project Manager is to continually look to break every business innovation, question, challenge, initiative or campaign into logical projects complete with required action steps and resources.

The role of the Process Manager is to receive and implement the tasks and action steps that fall from each project plan and operate established processes that ensure trust is maintained through consistency.

No matter how complicated we want to make our businesses, this is what success comes down to.

But, this is what makes owning a business such a challenge, this is what makes managing people such a challenge, this is what makes doing a job such a challenge. Finding the places where these three roles divide and where they come back together again is the art of the business and it’s not always obvious or even natural

If you’re the sole employee you must spend some part of each day playing these distinct roles no matter that your innate talents may reside squarely in one or the other.

As you hire staff you must focus on first hiring for your weaknesses in performing or managing one or more of the three roles not on job titles or departments.

As you grow your business you must build purpose, project and process thinking into every new department, innovation and initiative.

You must also guide your entire team to approach their work in this manner and give them the tools that will allow them to embrace purpose, think in terms of projects and know when and how process that delivers purpose is the right path.

View full post on Small Business Marketing Blog from Duct Tape Marketing

My Secret For Getting More Done Every Day


My Secret For Getting More Done Every Day

This content from: Duct Tape Marketing

This post originally ran on American Express OPENForum and it seemed like a good Labor Day post.

Small business ownership is hard work. Physically demanding, stressful, mind numbing work—and that’s on the good days. But, I wouldn’t trade it for the world. One of benefits of owning a small business is that you are totally free—free to work any 80 hours a week you choose.

But no matter how efficient, there’s always more to do than time to do it.

For me, one of the secrets to getting more done each day is to pay attention to my physical energy and do everything I can to enhance, store and build it.

Spending time engaged in daily exercise is an example of an energy building practice that actually gives me time instead of costing time. In fact, some of what eventually turned into my greatest innovations and ideas presented themselves during an early morning run in the neighborhood.

Here are some of my other tricks:

  • Running: I started running for exercise in high school and it’s one of the most relaxing forms of energy creation for me.
  • Conscious eating: Whatever that might mean to you, it is another energy building practice.
  • Meditation and yoga: These are two powerful forms of stress reduction and energy building.
  • White noise generator: Simply Noise allows me to tune out distractions and gain instant focus.
  • Reading lyrical passages of literature: Passages such as those found in Anam Cara by John O’Donohue is energy and focus building.
  • Creating boundaries by shutting down technology: Doing this occasionally is a good energy building practice.

These are just some of the practices I keep in the energy toolbox.

Perhaps a lesson on healthy living seems odd on a business site, but it’s very hard to disconnect the physical you from the creative you in your business.

I suspect everyone knows they can take better care of the physical plant, particularly as we get older, but I wonder if you’ve considered the role this kind of energy building focus plays in helping you get more done, deliver purpose, maintain focus and bring only the healthiest emotions to the game.

Business owners are conditioned to think about assets and liabilities and ignoring your health and energy is one of the greatest ways to move a key asset (you) into the liability column.

I know that every single day I get some exercise, I get more done. Mind you, I don’t do it enough, but I can tell you that investing 30 of the 1,440 minutes I have in a day in energy building activities always doubles up and pays off in terms of increased productivity.

Go out and get a personal trainer, invest in a chef, create technology boundaries, start learning as much as you can about keeping your body and mind well—it one of the best business investments you can make in your business and your purpose.

Image credit: Peter Mooney

View full post on Small Business Marketing Blog from Duct Tape Marketing

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