Small Business Online File Sharing: Review of YouSendIt

Have you ever had your email program tell you that you’ve exceeded send or receive limit?  Essentially, the file you want to send or receive is just too big for the server to handle and it shuts you out or refuses to handle your message. This review of the online file sharing service YouSendIt is for you, then.

YouSendIt lets you send and share files quickly and securely. They even have a way for you to sign documents. Of course, like most web services today you can also use your smartphone or iPad or, even a prehistoric desktop version with a regular application you download. It works with Yahoo! Mail, but I didn’t see it for Google’s Gmail.

In their free “Lite” version, you get 2 gigabytes of storage and can send files up to 50 megabytes in size. Or you can upgrade to the pro plan for $49.99/year (or $9.99/month) which lets you store 5 gigabytes of storage and send files up to 2 gigabytes. The service also allows you to drop files into a shared environment where you can grant permissions to co-workers or employees.

What I Liked

  • Probably one of the most powerful features is the ability to sign digital documents. For example, if you receive a contract via email as a Microsoft Word file attachment, you can sign it without printing it out. Once you upload that document to a cloud folder at your YouSendIt account, you can access it from anywhere. To access the digital signing capability, you can use a touch-enabled device like an iPad or Android-powered device or even your regular mouse.

When you open the document within YouSendIt via an iPad, the application opens up a signature block where you use your finger or stylus to sign your name. The signature becomes like an image that you can drag and drop anywhere in the document, in this case, right into the area where a signature is required. If you have occasionally struggled with finding a fax machine so that you can return a signed copy of a document, this one feature alone is worth the subscription fee.

  • Mobile apps make it super easy to use when traveling.
  • You don’t need to sign up to try it out. Right on the home page, you can input an email address, subject line, and attach a file. Click send and it asks you to enter a password of your choosing and instantly sets up a free account.
What I’d Like to See
  • The service is elegantly simple and there isn’t much not to like, but I’d like to see the “Send a File” box be just a little bigger or more colorful. My eye jumped straight to the free trial option and I would have tested it with the widget first, before signing up for a free trial on a paid pro level account for which you need to enter credit card data.
  • I’d also like the “Send a File” widget to explain the “Verify Recipient Identity” check box (visible in the screenshot at the start of this post) without having to hover over it. Small point, but if you click this option your recipient has to sign up in order to get the email. If you don’t check that box, they can access the file without sign up. It is a great validation process, though, if you want only that intended recipient to be open the email and file.
All in all, YouSendIt is a winner and a time-saver for busy owners who need to send or share large files quickly. With over 20 million customers in 193 countries, they have a pretty solid footprint. They have enterprise and workgroup editions if you find that you want to add more than just a few individual accounts for file sharing.

Learn more about YouSendIt.

From Small Business Trends

Small Business Online File Sharing: Review of YouSendIt

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Review of The Mesh: Why The Future of Business Is Sharing

Few books are providing a rallying cry for the environmental and social shifts impacting goods and services. The Mesh: Why The Future of Business Is Sharing is one of those books.  Its cry is worth a listen.

I listened to its author, Lisa Gansky (@instigating on Twitter), at the first BizTech Day conference in New York, as I skimmed the free copy given to everyone in the audience. A founder of multiple Internet companies and a cofounder of Dos Margaritas, a conservation-focused social venture, Gansky is well regarded by business luminaries such as Seth Godin. After reading The Mesh, I can see why. I spend a lot of time reading articles online and listening to presenters talk about new ways of doing business today.   I still felt that after reading The Mesh I read a book that offered original thought-provoking utility.

Using technology to build value through eliminating waste

Gansky reveals how the standard business model has become aligned with the sharing aspects of community and the managed consumption of sustainability, letting entrepreneurs scale with lower costs.  She focuses on startups — some familiar and some unknowns, yet all transformed through the use of advanced Web networks, mobile technologies, and sharable goods. Readers will learn about businesses such as lending exchange Zopa, peer-to-peer lender Prosper and custom winemaker Crushpad.

“Mesh business begins with a technological advantage. The billions spent in developing the Internet, mobile infrastructure and certain large platforms… have lowered the financial and time barriers for starting new businesses… From product development to marketing, Mesh businesses can and do deploy assets they don’t own but can easily access.”

Social media plays a significant role in The Mesh. But social media is mentioned not as a newfangled trend, but as an integral network that is the backbone of delivering value.

Gansky reveals the benefits and shares her findings through anecdotes and case studies, all offered in fresh ways.  At the heart of the author’s thoughts, however, lies the anxiety that has many consumers rethinking their lives, and that have subsequently created more information and social savvy businesses.

“What if we’ve sold ourselves a very large but fundamentally wrong story? When stuff became cheap, and then credit became cheap, we filled our lives with stuff — not the things we really cared about…. When I traveled to Chile, Argentina, and several places in Europe … this conversation became more ubiquitous and substantially louder.”

I loved the analytics perspective that The Mesh offers in its explanations. It’s not overt, but certainly implied. Gansky nails a great description of Zipcar as being an “information company” and shows how it manages to use data constructively to serve customers better and develop a competitive advantage.

The Mesh shows how small businesses can profit from being meshy, too

The later chapters are useful for entrepreneurs who want to develop a Mesh business but are not sure where to start or look. There are five aspects of Mesh:

  1. Provide services or platforms that enable and encourage Mesh businesses
  2. Leverage physical assets as share platforms
  3. Truly engage partners by mutually sharing resources and information
  4. Integrate the supply chain, in forward and reverse
  5. Extend the Mesh ecosystem

Simple “ah-ha” suggestions abound.  As an example, Gansky suggests that “Hotels can easily integrate car and bike sharing into their suite of services.” I also liked Gansky’s suggestions for how old, familiar firms can access Mesh aspects, such as the idea for a new kind of tire service for Goodyear.

Product design itself is reimagined, as a Mesh-worthy design is:

  • Durable — well built and safe
  • Flexible — accommodates different users
  • Reparable — Has standardized parts to allow easy repair
  • Sustainable — reduces natural resource waste

Gansky explains how this new design approach is the result of Mesh aspects merging:

“For years now, the common folklore in the West has been that the cheapest way to replace many appliances is to throw the old one away and buy a new one. Planned obsolescence has ruled the day…. In Mesh businesses, products are shared. The flow of information about the products, including feedback from customers, is constant. As a result, favored products are built to last and keep functioning, adapt to different users, and be capable of repair and upgrading.”

Gansky then relates the significance to environmental concerns:

“As transparency about real costs — specifically the cost of generating and managing waste — increases, environmentally responsible companies are more likely to be high performers financially…. Mesh businesses are poised to thrive, because they are based on using resources more efficiently.”

Included in the book is a directory that gives wonderful Mesh-related resources on subjects such as home improvement, books and real estate. This will give you an industry-based starting point for incorporating Mesh characteristics into your business or life.

Learn how you can improve your business, your community and our planet

With The Mesh, Gansky collects excellent examples and truly enlightens with her knowledge, rebooting your sensibilities like a splash of water from a morning shower. The Mesh offers small businesses a means to develop a profitable model based on sharable goods, as well as ideas for augmenting current offerings at a reasonable costs. I am delighted that Gansky developed a book that truly combines business acumen, ecological concerns and Internet sensibilities into a startling, unique, must-read package.

From Small Business Trends

Review of The Mesh: Why The Future of Business Is Sharing

View full post on Small Business News, Tips, Advice – Small Business Trends

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